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AP Specialist

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Job Description and Qualification:

The Accounts Payable Specialist takes care of invoices and bills within the Shared Services. He/she handles bookkeeping and generate expense reports and transactions, analyze invoices and expense reports, resolve accounting discrepancies, and charge expenses to accounts.

General responsibilities include:
  • Managing accounts payable using accounting software and other programs
  • Handling accounts payable for separate entities and vendors
  • Analyzing workflow processes
  • Establishing and maintaining relationships with new and existing vendors
  • Ensuring bills and staff claims are paid in a timely and accurate manner while adhering to departmental procedures
  • Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used
  • Comparing purchase orders, prices, terms of payment and other charges
  • Processing due invoices for payments on a routine schedule
  • Processing transactions and performing accounting duties such as payment application, account maintenance, recording entries and reconciling books of accounts
  • Inspect paid and unpaid invoices including cleared payment inquiries to maintain accurate files and records according to Company standards
  • Review automatic payments to ensure correct coding and authorization
  • Monitor account balances , track expenses, prepare analyses of accounts and related financial activity to produce monthly financial reports
  • Degree in Accounting
  • Minimum 3 years work experience in Accounts Payable
  • Exposure in BPO/Shared Services is a plus
  • Excellent written and oral communications skills
  • Demonstrates high level of understanding in all areas of the finance and accounting function:
  • Able to keep abreast of computer system developments and apply that knowledge to the daily work
  • Excellent Microsoft Excel and Word expertise, ability to learn other applications
  • Experience using XERO or similar accounting packages highly regarded
  • Ability to develop good working relationships inside and outside the organization
  • Ability to converse with internal employees at all levels
  • Excellent attention to detail
  • Ability to work under pressure, prioritize tasks & meet deadlines