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Accounting Assistant (AP)

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Job Description and Qualification:

Duties and responsibilities

Accounts Payable

§ Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

§ Reconciles processed work by verifying entries and comparing system reports to balances.

§ Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.

§ Pays vendors by monitoring discount opportunities, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.

§ Ensures credit is received for outstanding memos.

§ Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.

§ Maintains accounting ledgers by verifying and posting account transactions.

§ Verifies vendor accounts by reconciling monthly statements and related transactions.

§ Maintains historical records and filing documents.

§ Disburses petty cash by recording entry and verifying documentation.

§ Reports sales taxes by calculating requirements on paid invoices.


§ Excellent skills using Microsoft applications, specifically excel

§ Ability to maintain confidentiality and exercise extreme discretion

§ Excellent problem solving/judgment skills, and high level of attention to detail and accuracy

§ Strong organizational skills, and the ability to work independently and under pressure

§ Ability to handle and prioritize multiple tasks and meet all deadlines

Personable Attributes

§ Must be honest and trustworthy

§ Be respectful

§ Be flexible

§ Good interpersonal skills and communication skills – ability to liaise at all levels

§ Outgoing, personable, responsible, self-motivated, and confident


§ Detailed report of a Supplier's account

§ AP  aging report

§ Suppliers Evaluation report