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Accounting Specialist (AP/AR)

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Job Description

·         Reports to the General Manager

Accounts Payable

  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices
  • Reconciles processed work by verifying entries and comparing system reports to balances
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries
  • Pays vendors by monitoring discount opportunities, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation
  • Ensures credit is received for outstanding memos
  • Pays employees by receiving and verifying expense reports and requests for advances; preparing checks
  • Maintains accounting ledgers by verifying and posting account transactions
  • Verifies vendor accounts by reconciling monthly statements and related transactions
  • Maintains historical records and filing documents
  • Disburses petty cash by recording entry and verifying documentation
  • Reports sales taxes by calculating requirements on paid invoices.

Accounts Receivable 

  • Prepare, issued, verify, and process invoices, collection receipts, and commissions for Corporate sales, E-commerce, events, retail stores, and third parties
  • Collect receivables by sending invoice reminders and communication with customers via phone, email, fax or mail
  • Post customer payments by recording cash, checks, and credit card transactions and entering them into the general ledger
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
  • Verify variances noted and revolve by entering valid adjusting entries

Accounting Supervisor

  • Oversee daily transactions, including accounts payable/receivable, general ledger and bank reconciliations
  • Prepare trial balance and adjustments
  • Prepare adjusting and reversal entries
  • Draft Financial reports and BIR returns
  • Participate in regular financial and tax audit
  • Assist in the preparation of workflow, policies and procedures for Accounting & other departments


  • Detailed report of a Supplier's account
  • AP aging report
  • Suppliers Evaluation report
  • Detailed report of a customer's account per sale segment
  • Customer aging report
  • Customer performance report
  • Sales report per segment and Store
  • Trial balance
  • Draft Financial internal reports


  • Should have a Bachelor’s Degree in Accounting & Finance, with or without CPA Accreditation
  • Minimum of 5 years proven work experience
  • Solid knowledge of bookkeeping and accounting principles, laws and regulations
  • Excellent skills using Microsoft applications, specifically excel
  • Ability to maintain confidentiality and exercise extreme discretion
  • Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
  • Strong organizational skills, and the ability to work independently and under pressure
  • Ability to handle and prioritize multiple tasks and meet all deadlines