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Accounting and HR Administrative

Job Category:

Accounting

Job Level:

Professional

Open Date:

08-Nov-2021

Location:

CITY OF MAKATI

Close date:

08-Dec-2021

Client Industry:

MANUFACTURING

Job Description and Qualification:

  • Bachelor’s degree in Accountancy
  • Has experience and open to do accounting, taxation and, HR and Admin tasks
  • Strong working knowledge in Taxation, General Accounting and Administrative work
  • Knowledge in BIR Tax Audit documentation, BIR Statutory documentation
  • Knowledge in invoices, Official Receipts, Billing Statements
  • Knowledge in AR, 2307, Purchase Orders, Financial Statements
  • Knowledgeable in government statutory benefits, and HR processes
  • Strong administrative and accounting skills
  • Strong command of the English language
  • Amenable to report on site in Makati daily but also capable to work from home if needed
  • Must have strong internet connectivity
  • Open for a project based engagement 6-12 months
  • Can start immediately

DUTIES & RESPONSIBILITIES:

Finance Duties:

1. Handle BIR Tax Audit documentation and coordination.

2. Proper filing of Suppliers’ invoices, Official Receipts, Billing Statements, Acknowledgement Receipts.

3. Monitoring and filing of hard copies of BIR Form 2307 from Customers to be attached to the Quarterly and Annual Income Tax Returns.

4. Printing and Filing of hard copies of BIR EFPS Returns and payments.

5. Follow up AR Collections of Makati and Service Accounts.

6. Schedule trips of collector for pick-up of payments and countering of invoices.

7. Monitor, scan and send to FOC the Business Expense Reimbursements submitted by employees.

8. Put on “Hold Status” customers with overdue accounts and advice the Sales Teams concerned.

9. Release “Hold Status” in the COH system once approved.

10. Preparation of Purchase Orders to Suppliers for Admin expenses.

11. Review of documents submitted for Customer Accreditation.

12. Update the Sharepoint for Corporate Documents, if any.

13. Preparation of Requests for Payment for Admin expenses.

14. Download Globe billings for processing and prepare the Request for Payment.

15. Submit Annual Audited FS and Income Tax Return to BIR

16. Submit the Annual BIR Received copy of Audited FS to SEC and General Form for Financial Statements (GFFS).

17. Annual Renewal of Business Permits.

18. Annual Submission to BIR of Books of Accounts & Inventory List (every January)

19. Other special projects, if any.

HR Duties:

1. Maintaining employee’s 201 Files.

2. Handling employees’ inquiry on SSS, HDMF, Philhealth concerns, as needed.

3. Coordinate pre-employment requirements for new employees, as needed.

4. Submit monthly payroll detailing to 3rd party payroll provider.

5. Accomplish Mercer, PSA, DOLE Surveys, as needed

6. Prepare Service Vehicle Agreement for Employees, as needed.

7. Prepare employee clearance for resigning/retiring employees.

8. Monitor and maintain Lease Agreements for office space, motor vehicle, Intellicare, First Life Insurance, Travel Insurance, Fire and Property insurance, Marine insurance.

9. Other special projects, if any.

Salary:

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