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Accounts Payable Analysts

Job Category:

Healthcare / Science

Job Level:

Entry Level

Open Date:




Close date:


Client Industry:


Job Description and Qualification:

We need Accounts Payable Analysts who will be responsible for providing full cycle accounts payable services and processing of all accounts payable and related accounts payable functions in compliance with hospital financial policies and procedures.

  • Prepares and processes payments accurately and timely for the organization.
  • Processing invoices and vouchers procedures, prepares invoice batches for scanning into the archive by printing, sorting, and stamping; adds GL coding and submits for approval.
  • Accurately matches appropriate invoices to purchase orders.
  • Works with vendors, Department Managers, AP Team Lead and other AP staff to resolve vendor information discrepancies in a timely manner; reconciles vendor statements to outstanding payment reports.
  • Assists AP Director with month-end accruals and other duties as assigned.
  • Assists Supply Chain to resolve purchase order and invoice exceptions.
  • Resolves and processes Electronic Invoices Processing errors.
  • Researches and resolves invoice exceptions efficiently and effectively.
  • Processes new vendor addition and change forms with proper documentation as outlined in procedure book from corporate AP department. Keeps current with all document revisions as required by corporate AP.
  • Highlights incorrect document/invoice numbers, dates, amounts, and vendor mismatches for immediate correction. Takes a proactive role in working with a team on vendor holds and resolving errors.
  • Inputs documents, vouchers, invoices, and check requests, ensuring the accuracy of vendor names and coding; adheres to due dates per Corporateā€™s guidelines.
  • Ensures adherence to policies, procedures, and SOX audit requirements; signs off reports when audit is completed and returns audited documents to the team for filing.
  • Handles ad hoc analysis and special projects as requested by management.
  • Ensure vendors and suppliers are paid within established time limits.
  • Ensure that invoices are adequately audited and processed prior to scheduling payment.
  • Exhibit and promote a positive attitude and collaborative environment within a team.
  • Knowledge base in Accounts Payable or bookkeeping.
  • Ability to interact and respond professionally to complaints and inquiries from coworkers, management, vendors, and customers to resolve accounts payable issue.
  • Effective attention to detail, time management, organizational and communication skills (both written and oral).
  • Ability to analyze problems, compile data, determine facts and reach a logical conclusion.
  • Ability to comprehend and enforce policies and procedures.
  • Ability to work with tight deadlines, while maintaining a high level of accuracy in a high-volume, fast-paced environment with minimal supervision.
  • 1-3 years experience in Accounts Payable.
  • Preferably with processing experience in a hospital or healthcare organization.
  • Preferably with experience working in a shared service organization.
  • Proficient in MS Word, Outlook and general accounting software, advanced proficiency in Excel.
  • Willing to work in BGC.
  • Willing to work in shifting schedules.