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Accounts Payable Team Lead

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Position Summary

The AP Team Lead is responsible for providing full cycle accounts payable services and processing all accounts payable and related accounts payable functions in compliance with the hospitals financial policies and procedures. This position leads a group of AP Analysts and AP Senior Analysts to process payables accurately and timely for the organization, including but not limited to: reviewing exception reports, reconciling vendor statements, researching invoice discrepancies and vendor maintenance.

Responsibilities and Duties

  • Trains and mentors AP Analysts and AP Senior Analysts staff
  • Assists AP Analysts and AP Senior Analysts with complex issues and exceptions resolutions
  • For processing invoices and vouchers procedures, prepares invoice batches for scanning into the archive by printing, sorting, and stamping; adds GL coding and submits for approval
  • Works with vendors, Department Managers, and other AP staff to resolve vendor information discrepancies in a timely manner; reconciles vendor statements to outstanding payment reports
  • Assists AP Director with month-end accruals and other duties as assigned
  • Assists Supply Chain to resolve purchase order and invoice exceptions
  • Highlights incorrect document/invoice numbers, dates, amounts, and vendor mismatches for immediate correction. Takes a proactive role in working with a team on vendor holds and resolving errors
  • Inputs documents, vouchers, invoices, and check requests, ensuring the accuracy of vendor names and coding; adheres to due dates per Corporateā€™s guidelines
  • Ensures adherence to policies, procedures, and SOX audit requirements; signs off reports when audit is completed and returns audited documents to the team for filing

  • Bachelors degre in any Business course
  • At least 5 years experience in Accounts Payable and 2 years experience as Team Leader in a BPO/Shared Service environment
  • Experience working in a Healthcare or Hospital organization is a plus but not required
  • Preferred Computer Applications: Proficient in MS Word and Outlook; advanced proficiency in Excel; proficient in general accounting software; strong typing/ 10-key/ data entry skills
  • Effective attention to detail, time management, organizational, leadership and communication skills (both written and oral)
  • Willing to work in night shift