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Document Controller - Project Based

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Job Description:

  • Establish and maintain appropriate electronic and hard copy document management systems as required on active projects.
  • Support project teams regarding transmittal preparation, storage and monitoring of documents between all stakeholders.
  • Prepare and maintain a document status log for identification of approval status and coordinate feedback thereof to concerned project teams.
  • Follow up with internal and external stakeholders to expedite critical document rework or approvals.
  • Prepare and maintain Issued For Construction (IFC) drawing logs and coordinate with site personnel to ensure issue of latest revisions and withdrawal of superseded documents.
  • Archiving of project documentation upon completion.
  • Give consideration at all times to confidentiality of Fluence documentation.
  • Assist Project staff in the preparation and maintenance of other project critical logs including Change Orders, Variations etc.
  • Provide support to the project and sales teams for other general administration tasks as and when required.
  • Take a proactive approach in identifying future staffing and training needs for document control and admin staff as the business grows.


  • Qualified to Bachelors Degree level in a technical field.
  • Minimum of 5 years experience in a similar role managing engineering document control, preferably in the Power T&D Industry.
  • Experience in using electronic document management systems.
  • Ability to work independently, with minimum supervision.
  • Ability to prioritize workload and manage time efficiently.
  • Comfortable in a fast-paced environment.
  • Good verbal and written communication in English language.
  • Proficient in MS Office applications, including Word, Excel and Powerpoint.
  • Good interpersonal skills and team-spirited attitude.