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Executive Assistant – Makati

Job Category:

Administration / Corporate Services

Job Level:

Professional

Open Date:

16-Jan-2020

Location:

CITY OF MAKATI

Close date:

29-Feb-2020

Client Industry:

REAL ESTATE

Job Description and Qualification:

Our client is a real estate brokerage services company.

Job Description

  • To draft and review correspondences
  • To manage the filing and data retrieval system
  • To attend and take minutes of meeting
  • To schedule and arrange meetings and appointments
  • To manage travel, hotels and flight bookings
  • To attend to any necessary activities as required from time to time
  • Provide strong secretarial support to the CEO to manage their workload and activities
  • Drafting and preparing reports, presentations, letters, and other documents
  • Coordinate and maintain the electronic calendar of the CEO, including organizing of all appointments, meetings, travel arrangements, attendance at conferences and seminars
  • Organize and facilitate staff meetings, workshops and Board meetings
  • Maintain electronic and hard copy filing systems using designate protocols, and ensuring timely retrieval of documents
  • Distribute papers from the CEO’s office and maintain a follow up system as required
  • Manage correspondence and write responses on behalf of the CEO when required
  • Liaise with internal and external stakeholders on behalf of the CEO
  • Support the CEO’s attendance and participate in a range of external meets through filing and timely provision of minutes, agendas, supporting documents
  • Undertake project work as required

Qualifications

  • At least Bachelor’s/College Degree in any field
  • With at least two (2) years of relevant experience
  • Strong communication skills (e.g. written, verbal, phone)
  • Effective time management and organization skills

Salary:

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