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Executive Assistant

Job Category:

Administration / Corporate Services

Job Level:

Professional

Open Date:

20-Oct-2020

Location:

QUEZON CITY

Close date:

30-Nov-2020

Client Overview:

Client Overview:

Discover amazing career opportunities with a company that is all about helping people achieve their dreams and aspirations!

 

Our client is a leading insurance and wealth and asset management group with global headquarters in Canada, operating regionally in Asia and the United States that 35,000 employees across the globe. Its global shared service centre in Quezon City and Lapu – Lapu City provides administrative, finance, investments, analytics, professional services, support, contact centre and information technology services to companies around the world and puts the customers at the forefront.

 

The company aims to attract, develop and retain a diverse workforce and to foster an inclusive work environment that embraces the strength of cultures and individuals. 

Client Industry:

SHARED SERVICES

Job Description and Qualification:

Job Summary

The role reports into the Communications Officer and Executive Assistant to the General Manager. The Executive Assistant is responsible for providing support to several Assistant Vice Presidents (AVPs). He/she will be responsible for the effective management of priorities through high quality administration, manages their diary, arrange travel requirements, crafts and organizes visitor itineraries, coordinates and attends meetings, assists in agenda preparation, takes minutes and follows through on meeting actions, and handles the executive’s expense reimbursements.

Role and Responsibilities

Accountable to the Assistant Vice Presidents (AVPs), the Executive Assistant is primarily responsible for the effective management of priorities through high quality administration and follow through of deliverables.

Responsibilities include the following:

  • manages the diary of the AVPs and arranges their travel requirements
  • facilitates departmental travel requirements
  • crafts and organizes visitor itineraries, conduct research to prepare background information and briefing documents on business visitors
  • coordinates and attends meetings, assists in agenda preparation, takes minutes and follows through on meeting actions
  • handles the expense reimbursements
  • arrange technology desk side support for the executives and their business visitors when required
  • assist with the planning and implementation of departmental events and activities
  • provide back-up to other Executive Assistants

Qualifications

  • 4+ years of relevant experience in an Executive Assistant role
  • Strong oral/written communication skills required to interact with senior officers and representatives
  • Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through)
  • Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy
  • Highly collaborative and results-oriented
  • Proficient in making reports and deck/presentations
  • Advanced Proficiency in MS Outlook
  • Proficient in MS Office Suite includes Power Point, Excel, Word, One Note
  • Strong interpersonal skills and ability to work effectively across cultures. Excellent English written and verbal communication skills.
  • Flexible on shift and overtime may be required when business visitors are on site.
  • Must be amenable to work in Diliman, Quezon City.
  • Must be amenable to work on a Flexible schedule.

Salary:

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