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Facility Coordinator for Makati

Job Category:

Administration / Corporate Services

Job Level:


Open Date:




Close date:


Client Industry:


Job Description and Qualification:


·        Manage the strategic direction of the facilities services along with a number of outsourced service providers. The prime objective is to ensure that adequate management systems are in place to continually ensure a safe and robust environment for achieving superior performance throughout the property

·        Develop, gain consensus and implement best practice/building operation plan for assigned assets

·        Work with the Facilities Manager and Cluster Manager to assist in the preparation of the final budget documentation/plans and administer works to ensure budget compliance

·        Inspect facilities/equipment to determine the extent of service and equipment required

·        Arrange for alterations, maintenance or reconditioning of facilities, as specified in the operating procedures or MSA/LIA

·        Competitively bid and prepare all non-engineering service contracts to assure high quality and cost effective services

·        Oversee the Administration functions and Storekeeping/Inventory functions

·        Prepare a periodic inventory of Premises contents and property condition and forward the listing to the Facilities Manager/Cluster Manager for review

·        Be proactively involved in ensuring that services are reviewed and refinements made to enhance these services across the facility

·        Support the Cluster Manager / Facility Manager relating to the delivery of all FM services

·        Review and provide updates on subcontractor performance including their ‘planned versus actual’ delivery on the ground

·        Review and manage the Preventative Maintenance deliverables of the IFM team and Service Providers

·        Measure our subcontractor delivery versus their SLA’s

·        Review and compile reports relating to the IFM responsibilities including recommendations and follow up actions

·        Leading a team of staff (where applicable), including the management of staffing plans, work allocation and managing poor performance

·        Fostering a working environment that promotes a learning culture consistent objectives and values, including the training and development of staff and monitoring of staff performance


·        Candidate must possess at least a Bachelor's/College Degree in Administration, Business or Facility Management or other related field

·        Proven track record of customer services oriented facilities management (FM) experience and/or Business Management Administration experience

·        Demonstrated experience in leading and managing business services teams, including the management of work allocation processes, performance management, staff development and career planning

·        Demonstrated good level of written and interpersonal skills, including an ability to communicate negotiate and consult at all levels of staff and to produce reports of a complex nature

·        Able to establish relationships with clients, suppliers and across the FM business

·        From time to time employees will be required to attend meetings, briefings, and training sessions as required