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Fund Administration Manager- Makati

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Client Overview:

Our client is a privately owned fund administrator serving fund managers and investment advisors in the alternative investments industry.

Client Industry:


Job Description and Qualification:


Client Management Reporting

  • Facilitates client coordination and audit communication during US hours of the monthly, quarterly  and  year-end  financial  reporting  activities  for  various  hedge  funds,  fund  of funds, venture capital and private equity fund clients;
  • Acts  as  the  point  person  for  client’s  limited  partners  and  shareholders  requesting assistance  on  capital  account  information,  subscription  and  redemption  procedures, audit confirmations, in coordination with the client’s investor relations personnel;
  • Directly   communicates  with   client’s   investment  managers  and  prime  brokers  and handles requests from them;
  • Manages client’s expectations and ensures timeliness and quality of deliverables; and
  • Meets with clients, typically at our San Francisco, New York or Los Angeles offices or at client  office  locations,  during  onboarding  or  regularly  during  the  year  to  discuss  client strategic plans and provide two-way feedback.

Middle and Back Office Support for Clients

  • Reviews  the  analysis  and  reconciliation  of  transactions  related  to  the  investment portfolio, dividends and interest, corporate actions, investor capital activity, and monthly financial Net Asset Value (NAV) calculations prepared by senior associates to calculate monthly Net Asset Values of the fund clients;
  • Acts  as  a  project  manager  on  client  integrations  and  new  hedge  fund  launches,  and reviews initial set-up of funds on all accounting and client management systems such as Advent Geneva;
  • Ensures   that   daily   and/or   monthly   financial   packages   for   delivery   to   clients   are thoroughly reviewed, including monthly income statements and balance sheets, capital statements, financial and ownership ratios of investors, etc.;
  • Analyzes  and  resolves  various  accounting  and  reporting  issues  identified  during  daily and month-end processes;
  • Meets with engagement team members on a weekly basis to discuss the status of all the accounts, the game plan for the week to meet any deadlines, and resolve any issues or questions raised by engagement teams; 
  • Reviews monthly billings for the clients assigned and ensures that all completed jobs are properly billed; 
  • Identifies  any  out-of-scope  work  from  the  regular  engagements  and  ensures  proper billing;
  • Directly  coordinate  Cash  Management  and  Anti-Money  Laundering  (AML)  procedures with Investor Relations.
  • Reviews drafts of client financial statements and coordinates the year-end audit process with the auditors on behalf of the clients; and
  • Coordinates with tax personnel for funds or clients that are also being handled by the tax group of the company in  terms of completeness of book allocation  files  and  supporting documentations.

Firm Management Responsibilities

Managing Director Support
  • Assists the Firm’s managing directors in the San Francisco, New York and Los Angeles offices in developing solutions to streamline the client reporting process;
  • Meets  with  the  respective  client  servicing  managing  directors  and  discusses  timeline, issues and concerns relating to client accounts;
  • Ensures  timely  delivery  of  reports  and  other  deliverables  to  client  servicing  managing directors for final review and prior to distribution to clients;
  • Closely  monitors  the  status  of  client  deliverables  and  ensures  that  clients  are  timely billed and when billed, that the billings are timely collected; and
  • Assist  in  the  Firm’s  business  development  efforts  by  tracking  the  status  of  potential clients on a daily basis and meets with existing clients for potential additional services and/or new potential clients.

People Management

  • Works with Human Resources to recruit, interview, and hire qualified candidates for the all offices; 
  • Plans global staffing requirements vis-à-vis number of clients and allocates resources to teams in different offices;
  • Prepares staff work schedules for each fund assignments, schedules need for overtime work, and ensures that staff members are being utilized according to their capacity and areas of expertise;
  • Reviews  timesheets  of  the  staff  ensuring  that  all  hours  are  in  line  with  the  budgeted hours and the staff’s output;
  • Develops  staff  thru  regular  coaching  and  provides  timely  performance  evaluations, communicates job expectations, and monitors staff’s performance progression;
  • Manages  team  conflicts,  staff  attendance,  and  behavioral  issues  and  comes  up  with appropriate disciplinary actions, if need be; and
  • Attends to seminars, onsite-trainings, and webcasts on technical or accounting updates conducted by the AICPA and industry organizations. Learnings from such activities are in  turn,  passed  on  to  the  teams  in  different  offices  by  conducting  quarterly  or  annual trainings on technical or accounting updates.

Job Specifications:
  • Graduate of BS in Accountancy and a licensed CPA;
  • Has  considerable  experience  in  fund  admin  accounting,  compliance,  US  taxation,  and other business related activity;
  • Strong financial reporting, regulatory compliance, and tax skills;
  • Ability to develop business relationships, both within and outside of the Company;
  • Excellent interpersonal, communication, and organization skills;
  • Computer proficient, with advanced MS Excel skills.