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Import and Export Officer

Job Category:

Supply Chain

Job Level:


Open Date:




Close date:


Client Industry:


Job Description and Qualification:


  • A graduate of a 4-year Bachelor’s Degree or Diploma program, preferably Import/Export, Customs Administration, Supply Chain, Transport Operations or any Business Management course.
  • A strong organizer, efficient worker who is detail oriented and methodical.
  • Ability to multi-task and prioritize a heavy workload
  • Ability to work in a fast-paced environment
  • Good communication skills
  • Ability to identify problems, demonstrate the use of initiate and implement appropriate solutions
  • Computer skills , essentially Excel, Word, Powerpoint, Outlook and other customs and shipping lines systems
  • Understanding of AIR/SEA Import/Export documentation and procedures
  • Good understanding of Incoterms, Free Trade Agreements and Harmonized Tariff System
  • Logistics experience of main transport methods (AIR, SEA, LAND)

Detailed Tasks:

  • Liaising with the Warehouse, Sales and other relevant departments to determine items to order;
  • Request for Proforma Invoices from Overseas Suppliers;
  • Processing of Overseas Purchase Orders;
  • Placing/Communicating of orders with suppliers from overseas;
  • Processing of Proforma Invoice and IDF Application;
  • Processing of Import Documents such as SRA Certification, SPS Application and DA certification;
  • Preparation of Marine Insurance Covers;
  • Preparation of Letter of Credit and other bank documents related to all shipments, DA and DP terms;
  • Expediting/routing follow up on the status of goods to ensure that suppliers meet delivery deadlines;
  • Monitoring/tracking of incoming shipments and communicate to concern department/parties;
  • Liaising with clearing agents/forwarders and brokers on cargo clearance with Customs;
  • Expediting inspection of goods received
  • Expedite releasing of goods from Customs at minimum cost;
  • Ensuring complete and keeping of records of all import documents;
  • Updating of imports register and emailing consignment status reports to the MD, warehouse and sales department;
  • Preparation of export documents when requested by clients;
  • Review cost and billings of Customs, shipping companies, brokers and forwarders;
  • Ensure that all import and export items/products of the company has proper licenses and certification from concern government agencies e.g. FDA and CPR and import permit;
  • Monitor and ensure that all import/export License of the company required by the Philippine government is updated and renewed on time e.g. BIR, BOC, BAI, BPI, FDA, NMIS, SRA;
  • Any other duty that may be assigned by the managing director.