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Lead for Special Projects

Job Category:

Others

Job Level:

Professional

Open Date:

08-Jan-2020

Location:

CITY OF SAN JUAN

Close date:

07-Feb-2020

Client Industry:

MANAGEMENT SERVICES

Job Description and Qualification:

Primary Responsibilities:

  • Provides the vision, direction, instructions, and guidance to teammates in the completion of a project
  • Creates and drafts invitations, letters and proposals tailor-fit to the prospected partner
  • Invites associations, government offices, chambers, embassies, and other event-related partners that would be beneficial to the event
  • Regularly does call and follow-ups to partners of event activities ensuring relationship is build and prolonged
  • Regularly does updated on the event floor plan to be sent out to clients and reported to the Top Management
  • Coordinates with partners for their necessary onsite requirements and event participation
  • Coordinate the logistics of event partners participating in events
  • Submits checklist to concerned departments with a detailed pre-event and event proper requirements
  • Coordinates with the Marketing Team for the timely posting of the schedule of activities
  • Coordinates with the Creatives Department for the update of activity materials
  • Support the Sponsorship team in getting sponsors for events
  • Keep an updated file of the contact database for the team’s reference
  • Execute pocket activities that will make the event more interesting
  • Leads a good example by being consistent with words and behavior
  • Identify and hone team member’s strengths
  • Helps keep the team focused and on track; facilitate problem solving, collaboration and escalate issues which cannot be resolved by the team
  • Communicates team status, task accomplishment and direction against the program plan or agenda
  • Performs administrative duties and writing duties
  • Performs other related duties that may be assigned from time to time

Qualifications:

  • Articulate and has good command in English
  • Has good coordination and time management skills
  • At least 1 year of experience in organizing and coordinating events and activities
  • Graduate of any 4 year course
Work Schedule: Mondays to Saturdays, 9:00 AM to 6:00 PM or 10:00 AM to 7:00 PM