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PMO Analyst - Intake and Estimation Lead (Japanese)

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Client Overview:

About our client

Discover amazing career opportunities with a company that is all about helping people achieve their dreams and aspirations!

Our client is a global shared service centre providing finance, investments, contact centre, information technology, underwriting, actuarial, administrative and marketing services to companies around the world. They are a leading financial services group who puts customers’ needs first by providing the right solutions on areas such as insurance, financial advice and wealth and asset management.

With the company’s global headquarters in Canada and principal operations in Asia and the United States, they have served customers for more than 100 years and currently employs more than 35,000 resources. They aim to attract, develop and retain a diverse workforce and to foster an inclusive work environment that embraces the strength of cultures and individuals. 

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Job Description and Qualification:

Job Description

PMO Analyst - Intake and Estimation Lead (Japan)

Job Description:

  • Drive and be accountable for the run and execution of the project intake and estimation process within JP PMO
  • Project Intake:
    • Lead and support the coordination and consolidation of project intake across the overall JP portfolio of work
    • Work with Portfolio managers to assemble and collate the annual portfolio of projects and ad-hoc project ideas that are raised for intake
    • Support the communication of project intake processes and activities within JP stakeholders and help to resolve questions on the intake process                                      
    • Intake deliverables support (including, but not limited to reporting support, meeting material prep, assist with ad-hoc document translation etc)
  • Project Estimation:
    • Lead and drive the project estimation process within IS teams and supporting members
    • Support validation of estimation information as part of ODF input
    • Continuous improvement of estimation process and template to enable effective and accurate estimation output
  • Ensure the completeness and integrity of project data
  • Ensure alignment of processes with the PMO tools that support them
  • Support the use and compliance of Portfolio & Project Management (PPM) tools:
  • Balancing time and priorities across a large and diverse team 

Required skills and competencies:

  • Japanese Speaking/Writing is a must - Bilingual Support for the PMO run and maintenance and support for PM’s/SM’s for execution activities in large scale programs
  • 3 to 4 years in related project delivery practice and process improvement position.
  • Analytics: Outstanding analytical skills are required to bring together large volumes of information and highlight the key themes and make recommendations for a senior executive audience.
  • Change agent - positively engages with and supports, advocates, communicates and implements change.
  • Collaborative: Role models a supportive and empathetic approach to working together. Seeks to understand others' contrasting perspectives in order to overcome resistance and find common ground.
  • Works through formal and informal channels to achieve outcomes.
  • Supportive: guiding and coaching project delivery teams and sponsors to implement project/program outcomes, building an environment of confidence and trust
  • Experience with an Agile way of work and how it relates to a PMO, portfolio and governance.
  • Familiarity with project portfolio management (PPM) tools ideal. Planview, PowerBI, SharePoint O365 and other applications technical knowledge desirable.  Experiences in application management training and support.
  • Excellent interpersonal skills in areas such as teamwork, facilitation and negotiation
  • Excellent Communication and training skills
  • Performance driven, results oriented and customer focused. 
  • Excellent verbal and written communication skills. 
  • Excellent analytical and problem-solving skills.