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Program Manager

Job Category:

Human Resource

Job Level:

Managerial

Open Date:

09-Jul-2021

Location:

CITY OF MAKATI

Close date:

30-Sep-2021

Client Overview:


Since its inception in 1974, John Clements Consultants, Inc. has grown into one of the largest consulting firms in the Philippines today, with a leadership position in the local market and a strengthening presence in the international scene, notably in Asia, the Middle East, and the US. While it has grown in size and business interests, locally and internationally, and prospects of further expansion remain in the horizon, the John Clements Consultants Group has maintained its focus on its core competencies: recruitment and training.

Client Industry:

MANAGEMENT SERVICES

Job Description and Qualification:


Responsibilities:

Client Interface 
  • Develop and maintain close contact with the client’s program manager
  • Attend regular calibration meetings, if any 
  • Give timely updates especially on the session flow, CK portal and all other key information

Prior to Program Launch 
  • Attend kick-off implementation with John Clements team to finalize operational requirements of the program: 
  • Launch Proceedings
  • Prepare for the slides that consists of Zoom participants control, house rules, guidelines, agenda, program completion requirements, ALP evaluation criteria, etc. 
  • Program Completion Requirement 
  • ALP Evaluation Criteria 
  • Zoom Meeting Link 
  • Familiarize Zoom features 
Program Launch
  • Discuss the zoom participants control, house rules, guidelines, agenda, program completion requirements and ALP evaluation criteria 
Prior to Program Session 
  • Confirm with Implementation that the zoom meeting link was sent to participants and discussion leaders 
  • Coordinate with the discussion leader on special requirements needed for session (break out rooms, file sharing, etc.) and coordinate with Implementation to enable it in the Zoom settings 
  • Prepare for the slides that consists of the Zoom participants control, house rules, guidelines and agenda
  • Make sure you have copy of discussion leader’s slides
  • Email rubrics to discussion leaders to let them know what competencies are being assessed 
During Program Session
  • Join the zoom meeting at least 60 minutes before session start time
  • Testing: Ensure that the PPT slides, video and audio of the discussion leader is working
  • 15 minutes before the session, flash the participant control, house rules and guidelines and play a background music 
  • Discuss the zoom participants control, house rules, guidelines, agenda and introduction to the discussion leader
  • Take note of the participation and send the list of names of those who are not actively participating to the discussion leader
  • Make minutes of the program 
  • In case that the discussion leader has problems sharing their slides, it’s the Program Manager responsibility to share the slides 
  • During the break, flash “time remaining” and play a background music 
  • Take pictures of the session 
After Program Session 
  • Send the recorded participation sheet to the discussion leader
  • Finalize the grading sheet and send to discussion leader for their comments and feedback
  • Prepare for the Program Manager report to be submitted and presented during the JCLI Excom on the following Monday, 3PM 

Cross Knowledge
  • Attend CK portal training and familiarize with its features 
  • Coordinate with the discussion leader and design team to complete the final activities for BlendedX
  • Proofread the final version of BlendedX and ensure smooth flow of the activities prior enrolling the learners
  • Send reminder emails to learners*
  • Remind the discussion leader to provide feedback on the learners' answers in the portal 
  • Monitor and track the learners in the portal*
  • Check key information about the learners*
  • Prepare reports from the portal for weekly updates 
  • Ensure progression of the learning path and call attention of learners who are behind the schedule*

Qualifications:
  • At least 1 year program management experience in academic or leadership training field
  • Excellent Communication Skills
  • Excellent Interpersonal Skills
  • Highly Organized
*The position is for John Clements Consultants.

Salary:

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