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Sr. PMO Analyst (Japanese)

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Client Overview:

About our client

Discover amazing career opportunities with a company that is all about helping people achieve their dreams and aspirations!

Our client is a global shared service centre providing finance, investments, contact centre, information technology, underwriting, actuarial, administrative and marketing services to companies around the world. They are a leading financial services group who puts customers’ needs first by providing the right solutions on areas such as insurance, financial advice and wealth and asset management.

With the company’s global headquarters in Canada and principal operations in Asia and the United States, they have served customers for more than 100 years and currently employs more than 35,000 resources. They aim to attract, develop and retain a diverse workforce and to foster an inclusive work environment that embraces the strength of cultures and individuals. 

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Job Description and Qualification:

Job Description

Sr PMO Analyst – Japan

Required skills and competencies:

  • Japanese Speaking/Writing is a must - Bilingual Support for the PMO run and maintenance and support for PM’s/SM’s for execution activities in large scale programs
  • 5 to 6 years in related project delivery practice and process improvement position.
  • Analytics: Outstanding analytical skills are required to bring together large volumes of information and highlight the key themes and make recommendations for a senior executive audience.
  • Change agent - positively engages with and supports, advocates, communicates and implements change.
  • Collaborative: Role models a supportive and empathetic approach to working together. Seeks to understand others' contrasting perspectives in order to overcome resistance and find common ground.
  • Works through formal and informal channels to achieve outcomes.
  • Supportive: guiding and coaching project delivery teams and sponsors to implement project/program outcomes, building an environment of confidence and trust
  • Experience with an Agile way of work and how it relates to a PMO, portfolio and governance.
  • Familiarity with project portfolio management (PPM) tools ideal. Planview, PowerBI, SharePoint O365 and other applications technical knowledge desirable.  Experiences in application management training and support.
  • Excellent interpersonal skills in areas such as teamwork, facilitation and negotiation
  • Excellent Communication and training skills
  • Performance driven, results oriented and customer focused. 
  • Excellent verbal and written communication skills. 
  • Excellent analytical and problem-solving skills.

Job Description

  • Support tasks that are common across PPO and all projects, such as project database administration,& upkeep , weekly status report generation & follow-up, data gathering for project communications etc.                                     
  • Define the relevant data shared across the enterprise and the relationships between those data including resource and OBS structures and financial information.
  • Support overall PPO administration:
    • Support meeting set-up and calendaring for PPO (Project and Portfolio Office), as well as support meeting activities, such as room prep and minutes
    • Planview data administration: to mitigate knowledge risk and reduce current workload and capacity burden on current PM expert Planview SME for team 
    • Handle new hire onboarding, training and general inquiries
  • Support the use and compliance of Portfolio & Project Management (PPM) tools
  • Support the program and project governance and comply with group and regional requirements on policy, DoA, risk and Audit
  • Support the system to monitor project progress, financials, and resource allocations, providing further transparency and support improved management decisions
  • Act at a coach/lead to other junior team members
  • Ensure the completeness and integrity of project data and provide support to country PMs and end users as required.
  • Ensure alignment of processes with the PMO tools that support them